Communication Rule #1 – Know your definitions
Every day I hear people talk about a project plan that they have and when I ask for an example what I get from them is a list of tasks with a start and end day and an owner. The problem is that a popular scheduling software tool identifies the files with an extension *.mpp which confuses people in calling the schedule a plan.
Problems often occur on projects when communication isn’t clear. Too often I hear people interchange the words project management plan and schedule. Those who know the definitions would understand that these are very different things.
If you agree to deliver a project management plan to your client who understands the terminology, and you deliver a gantt chart schedule, your client will not be satisfied.
Let’s compare these two terms:
An example of a Schedule Management subsidiary plan is below:
An example of an actual schedule would be:
As you can see, a project plan is more about the scope of work, intended outcomes and benefits, whereas a schedule is the pathway to get you there. Typically, the project plan comes first and the schedule is created based upon that project plan.
Know industry terminology and reduce miscommunications.
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